Conditions of use of AI tools by teachers and educational support staff

If you wish to use an AI tool for your work that has not been approved by UU and has not been assessed as safe, you must comply with the conditions of use below.

Conditions of use

  1. Please follow the UU AI ethical code of conduct when using AI tools.
  2. Do not use a UU email address to create your account, even if you want to use the AI tool for your work, when it is not an AI tool or platform approved by UU.
  3. The Microsoft offering from UU includes Copilot, but UU discourages using Copilot.
  4. Where possible, disable the training or 'Improve the model' function of the AI tool.
  5. Do not prompt or upload (via text, code, video, audio or files/documents, etc.):
    • Personal data about yourself or others:
      • Personal data such as name, address, telephone number, etc.
      • Special personal data such as political preferences, medical information or biometric data such as someone's voice recording or passport photo, etc.
    • Copyright-protected material, confidential or proprietary data. In exceptional cases, there may be an exception to copyright for educational purposes.
    • Sensitive (university) data or data from an internship company or partner organisation, etc.
    • Data from or about others (written text, code, images, audio, etc.) without their consent.
    • Ideas, concepts, etc. belonging to students or colleagues. The person in question may intend to use the idea for a bachelor's or master's thesis, a publication, a grant application, a thesis prize, a scholarship or a patent application. This could potentially infringe copyright, among other things.
    • Interviews conducted in speech. The interviewee has no insight into any undesirable effects and possible damage that may result from the use of the AI tool (even if they have given their consent).
  6. It is not permitted to build AI tools yourself and use them in education with students or e.g. on educational administration systems without prior approval from at least one CAICO. This includes chatbots, AI tutors, AI tools for assessing student work, etc.
  7. Do not use commercial or self-built bots, AI agents (such as ChatGPT Agent, Operator or Computer use) or agentic AI, etc. with the aim of gaining control over UU software or hardware systems or the UU cloud environment. In such cases, AI (or the algorithm) takes autonomous action and control.
  8. Be extra careful if you want to use AI tools that originate from countries that might have issues with knowledge security.

These general conditions of use for AI tools will be supplemented at the end of 2025 with specific UU AI policy for teachers and educational support staff.