Conditions of use of AI tools by students

We are working behind the scenes to make safe AI tools available to students as soon as possible. Until then, we ask you to pay attention to the following AI conditions of use.

Be aware that you are responsible for what you produce with AI tools. Above all, be transparent about the use of AI towards others and also check the quality of the content of, for example, generative AI. Adhere to UU AI ethical code of conduct in which you can find all ethical guardrails for the so-called Responsible AI use.

鈥淔ree鈥 student subscriptions to AI tools

Big Tech companies such as Google etc. sometimes provide (temporary) free pro subscriptions for AI tools specifically to students only. This involves a verification that you are actually a student. Do not enter your UU student email-address for verification purposes or to create an account. Be aware that 鈥渇ree鈥 actually means that you are 鈥減aying鈥 with your data. For student verification, another intermediary (broker) is sometimes used, which will then also receive your personal data. For more details, see the section on the 鈥淕eneral conditions of use of AI tools鈥 below.

The use of AI tools in your study, and the extent to which this is allowed, and to which you must be transparent about its deployment, is determined by the AI index. Ask your teacher/supervisor if anything is not clear. A teacher cannot force you to create an account in an AI tool because we cannot yet offer secure AI tools from the UU.

General conditions of use of AI tools

If you want to use an AI tool for your studies that has not been approved by UU and has not been assessed as safe, you must comply with the AI conditions of use below.

  1. Take into account the UU AI ethical code of conduct when using AI tools.
  2. Do not use a UU email address to create your AI tool account if you want to use the AI tool for your studies or work.
  3. The Microsoft offering from UU includes Copilot, but UU discourages using Copilot.
  4. If possible, disable the training or "Improve the model" function of the AI tool.
  5. Apply AI to the extent allowed by the AI index and ask your teacher/supervisor if prompt log data needs to be stored. Of course, that also means that you don't commit fraud with AI
  6. Prompt or upload (by text, code, video, audio or files / documents etc) no:
    • Personal data of yourself or others:
      • Personal information such as name, address, telephone number etc.
      • Special categories of personal data such as political preference, medical information or biometric data such as a person鈥檚 voice recording or photo of a face etc.
    • Copyrighted material, confidential or proprietary data. Ask your teacher in case of doubt, because in exceptional cases there may be an exception to copyright for educational purposes.
    • Sensitive (university) data or data from an internship host company or cooperation partner organization, etc Data given to the student as an intern, or as a student assistant, without the one-on-one consent of the teacher.
    • Other people鈥檚 data (written text etc) without their consent
    • Data from or about others (written text, code, images, audio, etc.) without their permission.
    • Ideas, concepts, etc. from your fellow student, teacher or supervisor. It could be that this person plans to use it for a bachelor's or master's thesis, a publication, a grant application, a thesis prize, a grant or a patent application. This could potentially destroy copyrights and first to invent.
    • Interviews conducted in speech. This is because the interviewee has no insight into any undesirable effects and possible damage that may result from the use of the AI tool used.
  7. Do not use commercial or self-built bots, AI agents (such as ChatGPT Agent or operator or computer use) or agentic AI etc with the aim of gaining control over UU software or hardware systems or UU cloud environment. In this case, AI (or algorithms) take autonomous actions and control.
  8. Be extra careful if you want to apply AI tools for private purposes if they come from knowledge-unsafe countries. Examples are Deepseek, ERNIE, Qwen, Hunyuan3D, Manus, Mimo, Kimi, SenseTime, Yuanbao, Zhipu AI etc. These AI tools sometimes seem attractive due to sustainability considerations (due to lower development costs and less energy required for model training). However, the has issued a warning about the use of Deepseek. Link only available in Dutch.

These AI conditions of use will be complemented with a dedicated UU AI policy for students by the end of 2025.

If you have any questions: Mail to: ai-beleid@uu.nl