Invoicing

From 1 January 2026, Utrecht ľ�ϸ��Ӱ�� suppliers can only submit their invoices electronically (e-invoice). E-invoicing ensures an efficient way of working, also for you as a supplier.
UU is a member of the Peppol Access Point. Through this network, connected organisations can exchange business documents, such as various electronic formats (e.g. the XML invoice). This allows e-invoices to be sent securely.

What is an e-invoice?

By e-invoicing, we mean the exchange of XML invoices via, for example, an open exchange network such as Peppol. As a result, an e-invoice can be processed electronically from one automated system into another. Manual processing is thus a thing of the past.

Why e-invoicing?

Easier: processing is automated
Faster: manual input is omitted
Accuracy: no errors due to digital processing
Safer: every e-invoice is checked for IBAN, VAT and Chamber of Commerce (CoC) number. This effectively intercepts duplicate invoices and phantom invoices.

Methods of e-invoice delivery (including attachments)

From your own ERP software

Send invoices via Peppol via your own accounting package. To do so, go to the.

Peppol

Through the secure European network, you can e-invoicing with all other organisations connected to the Peppol network. If you are connected to Peppol, you can trace Utrecht ľ�ϸ��Ӱ�� via thebased on our Chamber of Commerce number (30275924) or Participant ID 0106:30275924.

Invoice portal eConnect

With eConnect, you can create a free account to easily generate and send an electronic invoice via Peppol. For more information about an account, see the, should you have any questions or need support on this subject please contact infocrediteuren@uu.nl.

Invoice requirements

Your full name and that of Utrecht ľ�ϸ��Ӱ��	You mention your legal name, which is the name as it appears in the articles of association. Your trade name (the name the company uses) is also allowed, provided it is registered with the Chamber of Commerce (CoC) in combination with the address and residence. For fiscal units, it is customary for the name of the unit providing the service to appear on the invoice. The invoice must be addressed to Utrecht ľ�ϸ��Ӱ��.
Your full address and that of Utrecht ľ�ϸ��Ӱ��	You state the address where your company is actually located. Mentioning only your PO Box number is not sufficient. Utrecht ľ�ϸ��Ӱ��'s billing address is: Utrecht ľ�ϸ��Ӱ�� / ASC PO Box 80.011 3508 TA Utrecht
Your VAT number	For fiscal units, this is the VAT number of the component supplying the service.
Your Chamber of Commerce number	The number by which you register is with the Chamber of Commerce.
Invoice date	The date the invoice was issued.
Invoice number	A unique sequence number.
Description	A description of the goods or services you provided.
Numbers	The number of goods or services provided.
Delivery date	The date on which the goods or services were delivered, or the date of an advance payment.
Amount	The amount you charge, excluding VAT. Do you supply services with different VAT rates? Then state the separate amounts. In addition, include the unit price (if applicable).
VAT rate	The VAT rate you charge.
VAT amount	The VAT amount you charge.
Total amount	The total amount including VAT.
VAT reverse charged	The legally required entry if VAT is transferred to Utrecht ľ�ϸ��Ӱ�� by foreign suppliers.
Bank account number (SEPA)	The IBAN number (only for payments within Europe), account number name and BIC/SWIFT code. For all foreign banks, the bank name, bank location and bank code and/or ABA routing number are also mandatory.
Reference Utrecht ľ�ϸ��Ӱ��	Reference (10-digit SAP order number or WBS element) and contact name. Without a correct reference number, invoices cannot be processed and will be returned to the submitter.

Didn't find what you were looking for? Looking for insight into the payment of invoices? Please contact Chatbot Max, you can find it at the bottom right of this page.

ľ�ϸ���Ӱ��