Event Preparation

We’re excited to host your event! To help ensure everything runs smoothly, here’s what to expect on your big day:

Arrival

Please arrive at least 20 minutes before the start of your session so we can show you around and demonstrate the equipment.

Support

  • Reception: We’ll guide guests to your session from our foyer.
  • Music: Background music is provided until 5 PM; after that, you can connect your device via USB-C.
  • Kitchen Supplies: Plates, mugs, glasses, and cutlery are available—please load the dishwasher when done.
  • Photography: We can assist with small photo requests.
  • Free coffee and tea from the machine by the sink.

What We Leave to You

  • Clean-Up: Return rooms to their original setup, clean whiteboards, and load used dishes into the dishwasher. Please keep catering tableware unwashed and separate, ready for the catering team to collect.

  • Catering: Arrange separately through .

  • Crafting Materials: Limited supplies are available; please bring extras if your session relies on them.

  • Building & Access: The building closes at 8 PM, and Playground staff finish at 5 PM. If your event runs past 5PM, our receptionist will provide instructions on how to lock up.

Need Extra Help?

  • Catering:

  • Cleaning:

  • Photography/Video: We don’t provide photography or videography, but you can hire your own. has been a great choice for our previous events.

Important Notes

  • Leave the Rooms as You Found Them: Please return seats and tables to their original positions, clean whiteboards, and place used mugs, plates, utensils, etc., in the dishwasher.
  • Building Hours: The Vening Meinesz Building closes at 8 PM, so be sure to leave before then. Playground staff finish at 5 PM, so if your event runs longer, you will need to lock up yourself. Instructions will be provided upon arrival.
  • Entrance Access: The main entrance to Playground locks at 5 PM. If anyone leaves after that time (e.g., to use the toilets), someone will need to be in the foyer to let them back in.

See You Soon!

We’re excited to welcome you to Playground! For any questions, please feel free to reach out to playground@uu.nl — we’re happy to help.